Agreed by Governors:    

February 2018

Policy Reviewed:     

February 2018

Next Review: 

February 2020



Admission Zone

No change is proposed to the academy’s admission zone. Anyone wishing to enquire about whether they live in the academy’s catchment zone should contact the Local Authority School Admissions Department on 01642 837740.

Admission Numbers

Students will be admitted into Year 7 (Y7) without reference to ability or aptitude. The academy admission number has been set with regard to the physical capacity of the school. The proposed admission number for Year 7 for the 2019/20 school year is 237. This figure is based on the assessed capacity of the academy at the present time and may be subject to variation, depending on future plans and developments which may impact on the academy’s physical capacity.

Application Procedure and Timetable for Admissions to Y7 2019 / 2020

The application process for admissions into Y7 is co-ordinated by Redcar & Cleveland Local Authority (LA), which acts on behalf of our Local Governing Body to offer Year 7 places at our academy. At the appropriate time, parents / carers will receive information from Redcar & Cleveland Admissions on how to make an application and relevant dates. Offer letters will be issued by the LA on 1st March – the national school places offers’ day. Applications can also be made on-line. An independent Choice Advice service will be available to assist families with their applications. For details, please contact the Redcar & Cleveland Admissions Team on 01642 837740 / 837730 or log onto www.

All parents / carers are strongly advised to read the Redcar & Cleveland Local Authority Guide for Parents / Carers 2019 / 2020.

The timetable for secondary school admission arrangements for Y7 2019/2020 is available from Redcar & Cleveland Admissions Office.

Over-Subscription Criteria

Where more parents / carers have expressed a preference for the academy than there are places available; criteria will be applied to determine which parents/ carers’ preferences can be met. The proposed over-subscription criteria are outlined below:

(In priority order)


i) Looked after children in local authority care.

Children who are looked after or who were previously looked after but immediately after being looked after became subject to an adoption, residence or special guardianship order. A looked after child is a child who is (a) in the care of the local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (Section 22(1) of the Children's Act 1989).


ii) Children who are permanently resident in the admission zone defined for the academy.

For the purposes of determining whether a child lives within the admission zone, only the address at which the parent/guardian ordinarily resides and with whom the child normally lives will be taken into account. If parents are separated and the child lives for periods of time with both parents, the address used will be of the parent who receives child benefit for the child (if eligible). If neither parent is eligible for child benefit, the address used will be that on the child’s medical registration card (proof may be required). Short term tenancies entered into with the prime objective of securing admission for a child at a particular school will not qualify as places of ordinary residence. The Local Authority will take action should false information be submitted in order to secure a place at a particular school.

(iii) Children not living in the admission
zone who have elder brothers or sisters attending the school in the 2019/20 school year.

Brothers and sisters and step brothers and step sisters will qualify under this criterion as long as they both live at the same permanent address and the elder
sibling is still attending the preferred school in the 2019/20 school year.

‘Sibling’ refers to brother or sister, half brother or half sister, adopted brother or adopted sister, step brother or step sister, or the child of the parent/carer’s partner where the child for whom the school place is sought is living in the same family unit at the same address as that sibling.


(iv) children not living within the admission zone who have exceptional social and/or medical reasons for attending a particular school, professionally supported by an independent third party and sustained by the Authority’s professional advisors.

Social reasons generally do not include domestic circumstances such as parents / carers’ working commitments, childcare arrangements, separation from friends.

In the case of medical reasons, evidence would need to demonstrate the exceptional long-term nature of the condition. Rye Hills Academy is able to cater for a wide range of medical needs which may be encountered by children.

Parents / carers are strongly urged to provide independent third party information (e.g., from a professional person who knows or is involved with the child) in support of any exceptional long term medical or social reason why they think their child should be given special consideration for placement at Rye Hills Academy. This written support must make clear why Rye Hills Academy is the only school which could meet their child’s needs.

The submission of independent information will not automatically guarantee a place under this criterion. However, the evidence will be carefully considered by the local authority’s professional advisors as to whether or not an application falls into this category.

(v) children living closest to the academy

The distance from home to the academy will be measured by computer on a straight line basis using the number and postcode of the house and the postcode of the academy.


If it is necessary to distinguish between children within categories (i)-(v) places will be offered using the criteria listed above in priority order and determined by criteria (v) - measurement on a straight line using the number and postcode of the house and the postcode of the academy. In the case of a tie break in category (v) the final allocation will be determined using the shortest walking route using the number and postcode of the house and the postcode of the school.

Children in Receipt of a Local Authority Education Health Care Plan (Statement)

Any child who has a current EHCP / Statement of Special Needs naming Rye Hills Academy as the designated secondary school in Year 7 will be automatically admitted, unless the academy has previously demonstrated (if necessary to an independent tribunal) that to admit the child would not be in her/his best interests, unreasonable in terms of its impact on the academy, or detrimental to health and safety.

Requests to Admit Children out of their Normal Age Group

All applications for children requesting admission outside their normal age group will be processed as outlined in the Redcar & Cleveland Admissions and Co-ordinated Scheme 2019/20.

Late Applications and Mid-Year Admissions

Every effort will be made to ensure parental applications are received by the published closing date. However, applications may still be received after the closing date if there is good reason for their lateness. In this instance, the Local Authority will accept applications for over-subscribed schools if they are received before places in the academy have been allocated. Examples of good reasons may include when a parent has been ill for some time, or a family has just moved into the area, or a family is
returning from abroad. Where families have moved to a new address after places have been allocated, preferences will only be agreed if places remain available at Rye Hills Academy. If Rye Hills Academy is full, a place will be offered by the Local Authority at the school closest to the home address with places available. Parents / carers whose child has been refused a school place for which they have applied will be offered the right to appeal against the decision.

Allocation of Places which become available before Appeal Hearings

Where places become available prior to an appeal hearing, they will be allocated in accordance with the over-subscription criteria.

Waiting Lists

Those pupils who have not been allocated their highest rank preference for Rye Hills  Academy will automatically be placed on a waiting list. Parents / carers may request that their child’s name be placed on a waiting list for Rye Hills Academy. If places become available in the academy they will be allocated to children on the waiting list in accordance with the over-subscription criteria. The waiting list will be maintained for admission to Year 7 only until the end of the Autumn Term.


The parents / carers of any child who is refused a place at Rye Hills Academy have a right of appeal to an Independent Appeals Panel. The panel consists of three people who are fully independent of the Academy’s Local Governing Body, Nunthorpe Multi
Academy Trust and the Local Authority. The panel will consider the circumstances of each appeal case before putting them against the Planned Admission Number of the school as a whole. Both the local Governing Body, Nunthorpe Multi Academy Trust and the parents / carers must abide by the decision it makes.


Applications for places in these year groups can be received at any time of year. In the event of over-subscription, the criteria set out above will be applied and places offered in accordance with those criteria.

To apply for a place after the start of the autumn term in September 2019, please contact the Local Authority Admissions Office on 01642 837740.

Parents / carers wishing to visit the academy prior to submitting an application are welcome to do so.


RHA Admissions Policy 2019 -2020

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