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Attendance

Information / Support for Parents and Carers on Reporting Absence during the COVID-19 Pandemic: 

We have received updated guidance from Public Health regarding our routines and protocols for dealing with suspected and confirmed cases of COVID-19 within the school community. Please see below a simplified guide, which we hope, helps in clarifying what to do if….

Thank you as always for your continued support.

Information for Parents and Carers on Reporting Absence and Covid Attendance Changes

What to do if…

Action needed

Return to School when

…my child has coronavirus symptoms

  • a high temperature
  • a new, continuous cough
  • loss or a change in the normal sense of smell or taste (also known as anosmia)
  • Do not come to school
  • Contact school immediately
  • Self-isolate
  • Follow Government guidance on staying at home
  • Obtain a test for COVID-19 as soon as possible and within the first 5 days of the onset of symptoms
  • Inform school immediately about result – weekdays: 01642 759991; weekends: contactus@ryehills.rac.sch.uk
  • Access Google Classroom for learning support, all information is on the website http://www.ryehills.co.uk/357/google-classroom

…the test comes back negative and they feel well enough to return.

If the child’s test is inconclusive… this should be treated as a positive test result

…my child tests positive for coronavirus

  • Do not come to school
  • Contact school immediately with the test result
  • Self-isolate for at least 10 days
  • Follow Government guidance on staying at home
  • Access Google Classroom for learning support, all information is on the website http://www.ryehills.co.uk/357/google-classroom

...they feel better at the end of the isolation period. They can return to school after 10 days even if they have a cough or loss of smell/taste but not if they still have a temperature of 37.8C or higher. These symptoms can last for several weeks once the infection is gone.

…somebody in my household has coronavirus symptoms

 

  • Do not come to school
  • Contact school immediately
  • Self-isolate
  • Follow Government guidance on staying at home
  • Household member to get a test as soon as possible and within the first 5 days of the onset of the symptoms
  • Inform school immediately about test result weekdays: 01642 759991; weekends: contactus@ryehills.rac.sch.uk

Access Google Classroom for learning support, all information is on the website http://www.ryehills.co.uk/357/google-classroom

…the household member’s test is negative.

 

…somebody in my household has tested positive for coronavirus

 

  • Do not come to school
  • Contact school immediately
  • Self-isolate for 14 days
  • Follow Government guidance on staying at home
  • Access Google Classroom for learning support, all information is on the website http://www.ryehills.co.uk/357/google-classroom

…the child has completed 14 days of self-isolation and they are fit and well

 

… NHS Test and Trace have identified my child as a ‘close contact’ of somebody with a case of confirmed coronavirus

  • Do not come to school
  • Contact school immediately
  • Self-isolate for 14 days
  • Follow Government guidance on staying at home
  • Access Google Classroom for learning support, all information is on the website http://www.ryehills.co.uk/357/google-classroom

…the child has completed 14 days of self-isolation and they are fit and well

 

… NHS Test and Trace have identified a member of my household (not my child) as a ‘close contact’ of somebody with a case of confirmed coronavirus

  • No self-isolation required unless the child develops symptoms

 

… Has been in contact with someone who has tested positive outside of their immediate household e.g. boyfriend/girlfriend/aunty/walked home with/played football with/etc.

  • If there was close contact* then the child should self-isolate for 14 days
  • Follow Government guidance on staying at home
  • Access Google Classroom for learning support, all information is on the website http://www.ryehills.co.uk/357/google-classroom
  • If there was no close contact then there is no requirement to self-isolate

…if self-isolation is necessary and the child has completed 14 days of self-isolation and they are fit and well

…My child has been unable to get a test and they have had symptoms for 5 days

  • The guidance states that if after 5 days you have been unable to get a test you must self-isolate. You should also self-isolate for at least 10 days if you have: had an unclear result or did not have a test

…the child has completed at 10 days of self-isolation or 14 days from when the symptoms began and they are fit and well

…What to do if my child is anxious about COVID in general and or returning to school in these times – we have quite a few of these

  • Contact your child’s College office or the attendance team to discuss your child’s anxieties

 

…we/my child travelled and has to self-isolate a part of a period of quarantine

  • Do not take unauthorised leave in term time
  • Consider quarantine requirements and FCO advice when booking travel
  • Provide information and evidence to school as per Attendance Policy

Returning from a destination where quarantine is needed:

…the quarantine period of 14 days has been completed.

From 8th June you must self-isolate (quarantine) for 14 days when returning from abroad with some exceptions where travel corridors have been agreed

…we have received medical advice that my child must resume shielding

 

All children are expected back in school as per Government guidance. Some children may be asked to shield as part of a local lockdown

In these circumstances:

…local restrictions have been lifted and your child can return to school again

 

… my child is unwell due to reasons other than coronavirus

  • Do not come to school
  • Contact school daily following normal absence management routines: 01642 759991 – Attendance Office

… as soon as symptoms are manageable, and they feel well enough.

*Close Contact:

Direct close contacts: Face-to-face contact with a person with a positive coronavirus test result, for any length of time within 1m, including being coughed on, a face-to-face conversation, and unprotected physical contact (skin to skin). This includes exposure within 1 metre for 1 minute or longer.

Proximity contacts: Extended close contact (within 2m for more than 15 minutes) with a person with a positive coronavirus test result.

Small vehicle contacts: Travelled in a small vehicle with a person with a positive coronavirus test result.

Further Information: On the academy’s website and social media pages, we have also provided links to information to support parents and carers identify symptoms of COVID-19.

These can be found at: http://www.ryehills.co.uk/359/back-to-school-information


Information for Reporting Student Absence

(See above for reporting during Covid-19 pandemic)

Contact details for reporting absence from the Academy:

Tel:

01642 759991 - this is the direct line to the attendance office and has a 24hr answering machine.

01642 484269 (Option 1) - main switchboard

Please leave students Name, Year and Registration Group

Email:

attendance@ryehills.rac.sch.uk

App:

Cloud School (Progresso)

PLEASE NOTE YOU ARE REQUIRED TO CONTACT

THE ACADEMY EACH DAY YOUR CHILD WILL BE ABSENT.

Attendance Matters

Regular school attendance is an important part of giving you the best possible start in life. Students who miss school frequently can fall behind with their work and do less well in exams. Good attendance shows potential employers that you are reliable. Research suggests that students who attend school regularly could also be at less risk of getting involved in antisocial behaviour or crime. Below is a table showing how your percentage attendance equates to the amount of school time missed.

Attendance during

one school year

Equivalent

Days

Equivalent

Sessions

Equivalent

Weeks

Equivalent

Lessons Missed

95%

10 Days

20 Sessions

2 Weeks

50 Lessons

90%

20 Days

40 Sessions

4 Weeks

100 Lessons

85%

30 Days

60 Sessions

6 Weeks

150 Lessons

80%

40 Days

80 Sessions

8 Weeks

200 Lessons

75%

50 Days

100 Sessions

10 Weeks

250 Lessons

70%

60 Days

120 Sessions

12 Weeks

300 Lessons

65%

70 Days

140 Sessions

14 Weeks

350 Lessons

Unauthorising Future Absences

Should attendance become a concern we will send a letter informing you of our concerns. We will ask for medical evidence to be supplied in order for any further absences to be authorised. This can be in the form of an appointment card, prescription, medical letter or labelled medication packet.

Unauthorised absences can lead to more formal monitoring and you could be at risk of being issued a Fixed Penalty Notice.

Should attendance fall below 90% you may be invited into school so we can support you in improving your child’s attendance. A child with attendance below 90% is classed as being a ‘persistent absentee’, schools are expected to take action to address this area of concern. We are committed to working in partnership with parents to ensure students’ have the best possible chance of achieving their full potential.

A Reminder for Parents – Leave of Absence during Term Time

As you will all be aware, current attendance regulations stipulate a Head of School may not grant a leave of absence during term time unless there are exceptional circumstances.

Each application for a leave of absence will be considered on a case by case basis and on its own merits. It is for the Head of School to decide what she views as ‘exceptional’ and it is at their discretion if the circumstances warrant the leave to be granted. If the leave is granted, the Head of School is able to determine the number of academy days a child can be absent for.

Where applications for leave of absence are made in advance and refused, the child will be required to be in the academy on the dates set out in the application.

If the child is absent during that period, it will be recorded as an unauthorised absence, which may result in legal action being taken against the parent(s), by way of a Fixed Penalty Notice. Failure to make an application for leave in advance can also result in a Fixed Penalty Notice being issued to the parent(s).

All matters of unauthorised absence will be referred to the Attendance & Welfare Service at Redcar & Cleveland Local Authority.

Where a Fixed Penalty Notice is issued and not paid within the required timeframe as set out on the notice, the matter will be referred to Redcar & Cleveland Local Authority’s Legal Services to consider instigating criminal proceedings under Section 444 Education Act 1996.

Parents are asked to respect the new regulations under which the academy must work and if there is a need to take a child out of the academy during term-time, an application or request must be made in advance and make clear how the circumstances are exceptional.

Leave of Absence During Term Time

In September 2013, the Government introduced some significant changes to attendance regulations for pupils at school. Headteachers are no longer permitted to authorise leave for holidays and can only grant leave of absence in exceptional circumstances.

Important Website Links

Also in this section:

Parents Guide to Term Time Holidays

Persistent Absence

Promoting Excellent Attendance

Rewards & Incentives

Strategies for Improving your Child’s Attendance

Understanding your Child’s Attendance